Staff mobility for training - Outgoing
Erasmus+ supports training periods for staff working in higher education institutions, both in teaching and non-teaching capacities.
Training abroad is a chance to develop personally, professionally and academically, gain new transferable skills, develop cultural awareness and open-mindedness, gain knowledge in new subjects or in teaching methods, broaden your horizons – physically and mentally, and improve and gain language skills.
To participate in Erasmus+ training, you must be an employee of the University of Nova Gorica (UNG).
For mobility to a Partner Country, the receiving institution and UNG must have an Inter-institutional Agreement.
To be eligible for Erasmus+ mobility, you must apply for the UNG call and be selected.
A training period between two Programme countries must last a minimum of 2 days and a maximum of 14 days.
A training period between Programme and Partner countries must last a minimum of 5 days and a maximum of 14 days.
In both cases, travel time is excluded.
Training activities abroad may include job shadowing, observation periods, professional development courses, competence-building events, or workshops, but not conferences.
Attend Erasmus+ sessions orginized by International Office during the academic year to learn about the opportunities offered by the Erasmus+ programme. You can also request for an individual meeting with Erasmus coordinator.
Check the list of Erasmus+ Inter-institutional Agreements between the UNG and the institutions from Programme Countries and the list of Erasmus+ Inter-institutional Agreements between the UNG and the institutions from Partner Countries.
UNG call for applications
Application deadline for mobilities for academic year 2025/26 is 4. 4. 2025.
Erasmus+call 2025_2026_UNG_ANG
E+ application form STAFF_2025_2026_UNG
*If you would like to carry out your training mobility in a Partner Country, please contact the International Office.
Prepare your application package
You should fill out the application form, listing the institution where would you like to do your training. If you wish to carry out training mobility at multiple institutions, you should fill out the application form separately for each institution. Submit your application package to international.office@ung.si.
Selection process
UNG will evaluate your application according to the criteria stated in the call for applications. You will be informed about the results.
Meeting with Erasmus coordinator
After you have been informed about the selection results, you will be invited to a meeting with the Erasmus+ coordinator, where you will learn more about the following steps, and have opportunity to ask questions that you might have.
Financial Support
Staff will receive EU grants intended to cover their travel and subsistence costs abroad, amounting to:
Days 1 to 14
Group 1 – Highest cost group: EUR 190/day
Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, the Netherlands, Norway, Sweden
- Regions 13 and 14: Faroe Islands, Switzerland, the United Kingdom
Group 2 – Medium cost group: EUR 170/day
Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Spain
Group 3 – Lowest cost group: EUR 148/day
Bulgaria, Croatia, Hungary, Lithuania, Poland, Romania, Serbia, North Macedonia, Turkey
Group 1 – Highest cost group: EUR 190/day
OTHER PARTNER COUNTRIES
Travel Costs
10 km – 99 km:
Standard travel: EUR 28 / Green travel: EUR 56* + up to 6 travel days
100 km – 499 km:
Standard travel: EUR 211 / Green travel: EUR 285* + up to 6 travel days
500 km – 1999 km:
Standard travel: EUR 309 / Green travel: EUR 417 + up to 6 travel days
2000 km – 2999 km:
Standard travel: EUR 395 / Green travel: EUR 535 + up to 6 travel days
3000 km – 3999 km:
Standard travel: EUR 580 / Green travel: EUR 785 + up to 6 travel days
4000 km – 7999 km:
Standard travel: EUR 1,188
8000 km and above:
Standard travel: EUR 1,735
*For distances below 500 km, participants are generally expected to use low-emission means of transport.
Green travel includes: travelling by train, bus, carpooling (van), bicycle, walking, electric scooter, etc.
You should send an email to the relevant contact at the potential receiving institution, describing your area of expertise, how the exchange would benefit both institutions, and provide a draft of your proposed work plan, including your intended mobility period.
Mobility Agreement
After you have agreed with the receiving institution about your work plan, you can prepare the Mobility Agreement, which needs to be signed by three parties (you, the receiving institution and UNG).
Insurance
You must provide proof of valid health, liability, and accident insurance to the Erasmus coordinator.
Accommodation
Find yourself an accommodation in the host country, ask receiving institution for help (they might offer rooms in dormitories etc.).
Transportation
Calculate your travel costs and arrange your flight/train/bus ticket. You can travel also by car.
Travel order (in Slovenian: Potni nalog)
In order to prepare the travel order, the Mobility Agreement must be signed. To prepare the Travel order, please, contact the secretary of your Department.
Note that to continue the process before departure, you should respect the deadlines of submission for the following documents:
Mobility Agreement - 28 days before departure
Travel order - 21 days before departure
Visa
Please, visit the website of the Slovenian Ministry of Foreign and European Affairs for more information regarding visa and check whether a visa is required for your destination country. Visa application process can take more than 3 months, so please ensure that your visa is obtained in time to proceed with the mobility process.
Grant Agreement
Once you have received the signed Mobility Agreement and provided a copy of your health, liability and accident insurance, travel order (SL. potni nalog) and visa (if applicable), you will be able to sign the Grant Agreement with UNG.
You are expected to report to your home institution about your workflow and work progress, as well as in case of any problems that you might experience at the receiving institution.
Upon returning home, you are required to submit the following documents to the Erasmus coordinator:
- Letter of of Confirmation and
- EU Survey (Beneficiary Module).
In addition, you must submit a report on the completed official trip, outlining the professional benefits and skills acquired during your visit to a partner institution, and present your Erasmus experience at your Faculty/Department and during Erasmus information sessions.
Green travel - Honorable statement
Strategija vključevanja_osebe z manj priložnostmi (Strategy for Including Participants with Fewer Opportunities )