International and Project Office

Student mobility for traineeship – Incoming

Introduction

Erasmus+ helps you gain valuable experience in the workplace by supporting traineeships abroad. Erasmus+ supports traineeships abroad for students currently enrolled in higher education institutions in Programme and Partner countries at Bachelor and Master level as well as for doctoral candidates. These opportunities are also open to recent graduates but only in Programme Countries.

The cultural understanding and language skills you learn from working in another country can make it easier to find a job after your studies. Furthermore, working in a relevant institution opens up perspectives on your studies that seminars and workshops may not provide.

By doing a traineeship abroad with Erasmus+, you can improve not only your communication, language and inter-cultural skills, but also soft skills highly valued by future employers, as well as become more entrepreneurial.

Eligibility

This opportunity is open for students registered in a higher education institution (HEI) holding an Erasmus+ Charter for Higher Education for Programme Countries or if HEI has an Inter-institutional Agreement with University of Nova Gorica (UNG), for Partner Countries.

Your traineeship must be relevant for your study programme.

The responsible person at your university (usually the Erasmus+ coordinator or representative of the International office) must send your nomination to UNG. The nomination must be submitted by the specified deadline for nominations set by UNG. The nomination must be sent to international.office@ung.si.

Application

Following your nomination for mobility at the UNG, you will be required to complete an Application Form. Along with the completed and signed application form, you will be required to submit:

  • a motivation letter,
  • CV,
  • a copy of your identification document (passport or ID)
  • transcript of records (of your home university),
  • language certificate
  • portfolio (in case of applying to the Academy of Arts).

You may also be additionally invited for an interview.

Proficiency in the English language at a B1 level is mandatory for admission to the University of Nova Gorica (UNG).

The acceptance notification will be sent to your email address provided in the application form. Additionally, the head of the organizational unit at UNG, where you will be undertaking your traineeship will get in touch with you to coordinate the work plan. Once the work plan is finalized, you will be able to start preparing the Learning Agreement for Traineeships.

Learning Agreement for Traineeships

The content of the learning agreement must be coordinated with your home institution and UNG, and it should be signed by both the institutions as well as by you.

Note:
An Erasmus+ traineeship at the UNG is full-time employment comprising 40 hours per week. Consequently, Erasmus+ trainees cannot be accepted for positions entailing fewer than 40 h/week, exept if agreed differently.

Deadlines for submitting the documents

Programme countries - 45 days before the start of the traineeship

Partner countries - 90 days before the start of the traineeship

Academic Calendar

Academic Calendar

Pre-departure

Visa

For more information about obtaining visa, please visit: the Slovenian Ministry of Foreign Affairs

Insurance

The University of Nova Gorica will not provide insurance for incoming students. Therefore you will have to prove that you have sufficient health and accident insurance valid in Slovenia/EU for the whole mobility period. The evidence of your health and accident insurance policy must be sent via email to international.office@ung.si, at least 2 weeks before your arrival or we may reject your mobility.

Accommodation

The International Office will make every reasonable effort to assist incoming students in arranging suitable accommodation if you indicate this in the application form. Otherwise you need to find the appropriate accommodation by yourself.

How to reach Nova Gorica

Arriving by plane – Airports nearby:

Arriving by train:

Arriving by bus:

Arriving by car:
You can arrive to Nova Gorica also by car, but in order to be able to drive on Slovenian motorways and expressways you need to buy the vignette.

Upon arrival

Orientation sessions

At the start of every traineeship the International Office organizes an individual orientation session for the Erasmus+ trainees after your arrival.

During the orientation session information will be given on:

  • Residence permit,
  • Erasmus+ administrative and academic procedures services provided by UNG,
  • Subsidized student meals,
  • Ways and possibilities how to spend your free time at the UNG and in Nova Gorica.

Note:
Attendance to orientation session is compulsory and will provide you with the opportunity to ask questions that you might have.

During orientation session, bring along:

  • Certificate of arrival (issued by your home University, if required).

You will be informed of the place, date and time of orientation session.

Download the orientation session documents/app:

To get to know more contact us via international.office@ung.si.

During mobility
  • Slovene language course for foreigners

The UNG organizes Slovene language course for foreigners during the academic year. In case that during your mobility we will not be able to organize Slovene language course for foreigners, we will propose you other institutions that organize Slovene language course for foreigners or you can use Slovene Learning Online

After mobility

At the end of the mobility you will receive the Confirmation Letter and the Traineeship Certificate.

Please, read more about your rights as a mobile student in A guide to the rights of mobile students in the European Union

Other Useful Documents

Guidelines on how to use the Learning Agreement for Traineeships

Erasmus+ student charter_2023